VCMS - 1:1 Computer Use Agreement

Vernon Public School District 

1:1 Chromebook Use Agreement, Procedures & Information 2025-2026 

This agreement is made effective upon the receipt of a Chromebook, between the Vernon Public School District, the student receiving a Chromebook, and his/her/their parent(s) or legal guardian. During the year, additional rules regarding the use of Chromebooks may be added, and you will be notified of the change(s). Teachers may set additional requirements for technology use within their respective classrooms. 

The focus of the Chromebook 1:1 Program in Vernon Public Schools (VPS) is to empower its community of students to become fully active participants in our global, technology-driven society. Through our Chromebook 1:1 Program, students will acquire technological and critical thinking skills and will develop a sense of personal and social responsibility that will enable them to successfully compete in the growing, fast paced, and rapidly changing world economy. Chromebooks will encourage students to engage in problem-based learning and help them to realize that teaching and learning can occur anytime, anyplace. 

The Student and Parent/Guardian hereby agree to the following: 

1. Equipment 

1.1 Ownership 

The Vernon Public Schools retains sole right of possession of the Chromebook and grants permission to the Student to use the supplied Chromebook for educational purposes according to the Acceptable Use Guidelines set forth in the Student Handbook and the district’s Authorized Use of Technology Policy (6141.3). Moreover, the district administrative staff retains the right to collect and/or inspect the Chromebook at any time, including via electronic remote access, and to alter, add or delete installed software or hardware. 

1.2 Substitution of Equipment 

In the event the Chromebook is inoperable, the district has a limited number of spare devices for use while the Chromebook is repaired or replaced. It cannot guarantee a loaner will be available at all times. 

1.3 Returning Chromebook 

Students who withdraw from the Vernon Public Schools for any reason, must return their individual Chromebook on or before the date of withdrawal. Students will keep their devices over school breaks, but may be required to return it before summer vacation.

2. Damage or Loss of Equipment 

2.1 Insurance: 

Students arriving during their sixth grade year will pay an insurance fee of $30 for their sixth grade year, or a one-time fee of $75 for all 3 years. Seventh and eighth grade students will pay $30 per school year. These fees are nonrefundable. Current seventh and eighth graders who paid $75 in their sixth grade year are fully covered and do not owe any additional money for Chromebook insurance.

The required fee is to pay for any needed repairs or replacement costs associated with the 1:1 initiative. Insurance fees may be paid with a money order. No personal checks or cash will be accepted. Please make a money order payable to “VPS Chromebook Insurance” and include your student’s name on the money order. You can also pay through an account at www.myschoolbucks.com. 

2.2 Responsibility for Damage and Loss 

The student is responsible for maintaining a 100% working Chromebook at all times and shall use reasonable care to ensure that the Chromebook is not damaged. If the student loses or damages the Chromebook or any of the accessories due to negligence, deliberate destruction or repeated breakage, the student and guardian may be billed for the full cost of repair or replacement. If a screen needs to be replaced more than two times per school year, the full cost of a screen replacement will be charged. 

Replacement Costs Chromebook

ITEM

Cost- Chromebook

Chromebook 

$300.00

Screen 

$45.00 

Keyboard

$73.00

Touchpad

$40.00

Battery 

$63.00 

Charger 

$49.00

Case 

$40.00 

**Asset Tag 

$300.00 

Students must keep the Chromebook in sight at all times or within a secure location where others do not have access. Chromebooks considered unattended may be confiscated by faculty or staff as a protection against theft. Unattended and unlocked equipment, even if stolen at school, will be the student’s responsibility. In the event the Chromebook is lost or stolen, the student and guardian may be billed the full cost of replacement. 

**Asset tags prevent theft and help to return lost or stolen items. Asset Tags are not to be modified or tampered with in any way. The removal of an asset tag implies the equipment was stolen or tampered with. Students may be charged up to the full replacement cost of a Chromebook for tampering with an Asset Tag or turning in a Chromebook without one. 

2.3 Actions Required in the Event of Damage or Loss 

In the event the Chromebook is damaged, lost or stolen, students are to report the problem immediately to the Library or the building administration. If the Chromebook is stolen or vandalized while outside of school, the guardian shall file a police report along with reporting it to school authorities. In cases of theft or disappearance, a police report must accompany the claim before a replacement Chromebook can be issued. The police report must also directly cite theft or disappearance and the circumstances surrounding the situation. 

3. Customizations 

The student is not permitted to add any markings, stickers or other decorations to the physical Chromebook, nor should the student remove the school logo/sticker.

4. Standards for Proper Care 

If a student’s Chromebook is broken or fails to work properly, they should report to the Library during designated times. General precautions must be made to ensure a working Chromebook. These include keeping all food and drink away from the Chromebook, never carrying the Chromebook with the screen open, charging and shutting down the Chromebook every day, carefully inserting all cords into the Chromebook, and never subjecting the Chromebook to extreme heat or cold. If the screen becomes dirty, clean it with a soft, dry cloth or with screen cleaner safe for LCD screens. Never touch the Chromebook screen with pens or pencils. 

5. Vernon Public Schools Student Pledge for Chromebook Use 

• I will take good care of my Chromebook. 

• I will never leave my Chromebook unattended in an unsupervised or unsecure location. 

• I will never loan my Chromebook to other individuals. 

• I will know where my Chromebook is at all times. 

• I will charge my Chromebook battery daily. 

• I will keep food and beverages away from my Chromebook. 

• I will not disassemble any part of my Chromebook or attempt any repairs. 

• I will protect my Chromebook by only carrying it while in the case provided.

• I will adhere to the district Authorized Use of Technology Policy (6141.3). 

• I will follow the Acceptable Use Guidelines as outlined in the Student Handbook. 

• I will not place decorations (stickers, markers, etc.) on the Chromebook and case, or remove the school logo and Asset Tag. 

• I understand that my Chromebook is subject to inspection at any time without notice and remains the property of the Vernon Public Schools. 

• I will file a police report in case of theft, vandalism, or other acts requiring police involvement. 

• I accept full responsibility for all damage or loss caused by neglect or abuse. 

• I accept full responsibility for any data stored on the Chromebook or in the cloud. 

• I agree to pay for the replacement items in accordance with the above document. 

• I agree to return the VPS Chromebook, case, and charger in good working condition.

Updated July 2025