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1:1 Chromebook Paperwork Middle School

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VCMS - 1:1 Computer Use Agreement

This agreement is made effective upon receipt of computer, between the Vernon Public School District, the student receiving a computer and his/her parent(s) or legal guardian. During the year, additional rules regarding the use of Chromebooks may be added, and you will be notified of the change(s). Teachers may set additional requirements for technology use within their respective classrooms.

The focus of the Chromebook 1:1 Program in Vernon Public Schools (VPS) is to empower its community of students to become fully active participants in our global technology-driven society. Through our Chromebook 1:1 Program, students will acquire technological and critical thinking skills and will develop a sense of personal and social responsibility that will enable them to successfully compete in the growing, fast paced, and rapidly changing world economy. Chromebooks will encourage students to engage in problem-based learning and help them to realize that teaching and learning can occur anytime, anyplace.

The Student and Parent(s) hereby agree to the following:

1. Equipment

1.1 Ownership

The Vernon Public Schools retains sole right of possession of the computer and grants permission to the Student to use the supplied computer for educational purposes according to the Acceptable Use Guidelines set forth in the Student Handbook and the district’s Authorized Use of Technology Policy (6141.3). Moreover, the district administrative staff retains the right to collect and/or inspect the computer at any time, including via electronic remote access, and to alter, add or delete installed software or hardware.

1.2 Substitution of Equipment:

In the event the computer is inoperable, the district has a limited number of spare devices for use while the computer is repaired or replaced. It cannot guarantee a loaner will be available at all times.

1.3 Returning Chromebook

Students who withdraw from the Vernon Public Schools for any reason, must return their individual Chromebook on the date of termination. NO refund will be issued. At the end of each day, students will return their Chromebooks to their assigned spot in the Chromebook cart located in their homeroom teacher’s classroom. Chromebooks will be returned to the homeroom teacher at the end of each school year.

2. Damage or Loss of Equipment

2.1 Insurance and deductible:

  • Parents and students will pay an insurance fee of $30 per academic year or
  • Parents and students may pay a one-time $75 fee at the beginning of their 6th grade year to cover all academic years.
  • These fees are nonrefundable. The required fee is to pay for any needed repairs or replacement costs associated with the 1:1 initiative.
  • Insurance fees may be paid with a money order. No personal checks or cash will be accepted. Please make money order payable to “Vernon Public Schools Chromebook Insurance” and include your student’s name on the money order. You can also pay through an account at www.myschoolbucks.com
  • 2.2 Plan Covers:

  • Accidental damage-including but not limited to broken screen, liquid spillage, drops
  • Unavoidable theft-police report must be submitted within 72 hours of theft. A copy of the police/fire report must be provided to the Principal’s office
  • Maximum of 2 claims per year
  • 2.3 Plan Does Not Cover:

  • Lost devices. A full replacement cost not to exceed $259.00
  • Damaged caused by failure to use the protective case provided by the school
  • Intentional marking, defacing, removing inventory label and/or abusing the device
  • Intentional Damage: Students/Parents are responsible for full payment of intentional damages to devices as determined by IT and School Administration
  • Damaged caused by tampering with hardware component or operating system to alter district configurations.
  • More than 2 claims made per school year
  • 2.4 Responsibility for Damage and Loss

    The student is responsible for maintaining a 100% working computer at all times and shall use reasonable care to ensure that the computer is not damaged. If the student loses or damages the computer or any of the accessories due to negligence, deliberate destruction or repeated breakage, the student and parent may be billed for the full cost of repair or replacement.

    In the event the computer is damaged, lost or stolen, students are to report the problem immediately to the Library or I.T. Office (room 21.5)

    Replacement Costs (for those who opt out of insurance or cause deliberate destruction, negligence or loss)

    i. Replacement Chromebook $259.00

    ii. Replacement Screen $45.00

    iii. Replacement Keyboard$73.00

    iv. Replacement Battery$63.00

    v. Replacement Charger$49.00

    vi. Replacement Bag$40.00

    vii. *Replacement Asset Tag (full device charge) $259.00

    viii. Touchpad $40

    Students must keep the Chromebook in a case throughout the day when not in use and/or stored in their locker. Computers left in bags or backpacks or in unattended classrooms/hallways are considered “unattended” and may be confiscated by faculty or staff as a protection against theft. Unattended and unlocked equipment, even if damaged, lost or stolen at school, will be the student’s responsibility. In the event the computer is damaged, lost or stolen, the student and parent may be billed the full cost of replacement.

    *Asset tags prevent theft and help to return lost or stolen items. The removal of an asset tag implies the equipment was stolen or tampered with. Therefore, is crucial that asset tags stay intact. Replacement of an asset tag is at full cost of the Chromebook

    3. 0 Customizations

    The student is permitted to alter or add files to customize the assigned computer to their own working styles (i.e., appropriate background screens, screensavers or default fonts) however, the student shall not add any markings, stickers or other decorations to the physical computer itself, neither should the student remove the school logo/sticker. All Chromebooks will be labeled with a District Asset Tag. Asset Tags are not to be modified or tampered with in any way. Students may be charged up to the full replacement cost of a Chromebook for tampering with an Asset Tag or turning in a Chromebook without one.

    4.0 Standards for Proper Care

    If a student’s Chromebook is broken or fails to work properly, they should report to the Library or I.T. office during designated times. General precautions must be made to ensure a working Chromebook. They include: keeping all food and drink away from your Chromebook, carrying the Chromebook in its case, never carrying your Chromebook with the screen open, charging and shutting down your Chromebook every day, carefully inserting all cords and devices into the Chromebook cart, and never subjecting your Chromebook to extreme heat or cold. If the screen becomes dirty, clean it with a soft, dry cloth or with screen cleaner safe for LCD screens. Never touch the computer screen with your finger, pen, pencil, etc.

    5.0 Vernon Public Schools Student Pledge for Chromebook Use

  • I will take good care of my Chromebook.
  • I will never leave my Chromebook unattended in an unsupervised or unsecure location.
  • I will never loan my Chromebook to other individuals.
  • I will know where my Chromebook is at all times.
  • I will return and charge my Chromebook battery daily.
  • I will keep food and beverages away from my Chromebook.
  • I will not disassemble any part of my Chromebook or attempt any repairs.
  • I will protect my Chromebook by only carrying it while in the case provided.
  • I will adhere to the district Authorized Use of Technology Policy (6141.3).
  • I will follow the Acceptable Use Guidelines as outlined in the Student Handbook.
  • I will not place decorations (such as stickers, markers, etc.) on the Vernon Public Schools Chromebook and case, or remove the school logo and Asset Tag.
  • I understand that my Chromebook is subject to inspection at any time without notice and remains the property of the Vernon Public Schools.
  • I will file a police report in case of theft, vandalism, or other acts requiring police involvement.
  • I accept full responsibility for all damage or loss caused by neglect or abuse.
  • I accept full responsibility for any data stored on the computer or in the cloud.
  • I agree, if applicable, to pay for the replacement items in accordance with the above document.
  • I agree to return the Vernon Public Schools’ Chromebook, case, and charger in good working condition.
  • I/We have read and understand the Vernon Public School District’s 1:1 Computer Agreement and agree to the terms thereof.


    (Student Name Printed)(Student Signature)


    (Parent/Guardian Name Printed)(Parent/Guardian Signature)

    (Date) ______________________(Date) ______________________

    I agree to participate in the Chromebook Insurance Program (Section 2)

    I choose to DECLINE and NOT PARTICIPATE in the Chromebook Insurance (Section 2). I will assume full responsibility and payment for any damage, loss, or theft.

    Please check off your payment options. ATTACH the Money Order OR proof of payment from My School Bucks (receipt or screen shot):

    ______Money Order _______My School Bucks ______$30 Fee ______ $75 fee

    (1x/ year) (For all 3 years)


    *Office Use Only*

    LASID# _________________ Computer # ________ Date issued to Student _____/_____/_____

    Updated July 2019