1000 Community Relations

Community Relations

Board of Education Role
in Communication with the Public    1000

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The Board of Education recognizes the importance of community support in enhancing the quality of local education.  Its efforts will be directed to keeping the community informed about curriculum, programs, activities, important events, and achievements of their school system. 

The Board believes that school-community relations are enhanced by open communication in which both community members and school personnel play their respective roles for the best interest of the school district.  It will provide opportunities for the receipt of comments and suggestions from the community. 

The Board of Education establishes the following goals for the community relations program:

1.    To increase public understanding of the school system.

2.    To increase community confidence and interest in the school system.

3.    To promote effective dissemination of information concerning school activities.

4.    To solicit community opinions about the school system.

5.    To encourage the sharing of resources among civic and community organizations for the benefit of the school system.

6.    To invite community participation in school activities.

Legal Reference: 
Connecticut General Statutes
1-13 - 1-21k Public records and meetings.
10-220 Duties of boards of education.

Reviewed:       March 8, 2021 
Reviewed:    November 28, 2016
Revised:       September 23, 2013
 

Community Relations

Parent/Guardian Participation    1110.1

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The Vernon Board of Education recognizes that a student’s education is a responsibility shared by the school and family during the entire period the student spends in school.  To support the goal of the school district to educate all students effectively, the schools and parents and/or guardians must work together as knowledgeable partners.

Although families are diverse in culture, language, and needs, they share the school’s commitment to the educational success of their children.  School personnel, in collaboration with parents and/or guardians, shall establish programs and practices that are engaging and reflect the needs of students and their families.

To this end, the Board supports the development, implementation and assessment of ongoing parent-teacher communications.  Such communications will be based upon the following principles.  
                                                                     
Responsible parenting is promoted and supported.

Communication between home and school is regular, two-way, and meaningful.
Such communication may include monthly newsletters, required regular contact with all parents, two flexible parent-teacher conferences for each school year, and open house for families, home visits and use of technology.

The home environment plays an integral role in assisting student learning.

Parents and guardians are welcome in the school, and their support and assistance are sought and needed.

Parents and guardians shall be involved in the decisions that affect children and families. 

Community resources shall be used to strengthen school programs, student learning and the involvement of those who care for students.

The Vernon Board of Education supports staff in-service activities that develop a climate which encourages parental participation in Vernon Public Schools.

Legal Reference:
Connecticut General Statutes
10-221(f) Boards of Education to prescribe rules, policies, and procedures as amended by PA 97-290 and by PA 10-111, An Act Concerning Education Reform in Connecticut.
Revised:         March 8, 2021
Reviewed:    November 28, 2016
Revised:        August 23, 2010
 

Community Relations

Public Participation in Board of Education Meetings                                           1120   
                                                  pg. 1 of 2    
 

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I) Board of Education Meetings

The Regular and Special meetings of the Board of Education are open to the public and representatives of the press, except that a part of any meeting may be designated an executive session, as provided by law. Board and Board Committee meetings are conducted for the purpose of carrying on the business of the schools and, therefore, are not public meetings but meetings held in public.

II) Notification of Board Meetings

The Board of Education welcomes participation of interested organizations and individuals.  Advance announcement of all regular and special meetings of the Board of Education is made through posting the agenda on the district website.

III) Public Forum

To enable the public to provide input to the Board on topics pertaining to the school system the Board shall offer suitable time for citizens to be heard, at the discretion of the Chair.  Any individual recognized by the Board Chair or the Committee Chair to speak shall give his/her name, address, the group, if any, that is being represented and the subject to be discussed.  The presentation shall be as brief as possible.  Unless an extension is granted by the majority of the Board of Education members present, the individual speaker shall be limited to five minutes and the total time for public forum shall be limited to 15 minutes.  The Board or Committee will not permit in public session any expression of personal complaint about school personnel nor against any person connected with the school system, including students, whether specifically identified by name or not.  Persons with personal complaints regarding personnel should speak with the Superintendent of Schools as a means of bringing concerns for consideration and disposition.  Speakers will not be permitted to participate in gossip, make defamatory comments, or use abusive or vulgar language.  Speakers will be advised that comments must be limited to items which directly relate to the school district.  The Chair of the Board or the Chair of the Committee will maintain the prerogative to discontinue any presentation which violates any of the public participation guidelines.  As a matter of standard procedure, public comment will be confined to that portion of the agenda, if any, reserved for petitions and comments, and is subject to Board or Committee approval.  In the advance of any meeting, any member of the public may request the Board Chair or Committee Chair to extend an invitation to any member of the public for an opportunity to address the Board or Committee on one or more specific agenda items when those items are reached.  The decision to honor such a request or to extend such an invitation shall be within the sole discretion of the Board Chair or Committee Chair.
                                                    
IV) Board Relations with Community Organizations

It is the intention of the Board of Education to cooperate with appropriate officials, boards, committees or other agencies of the Town of Vernon.  Any such group requesting a meeting with the Board should present its request to the Chair of the Board, or to the Superintendent, in ample time to allow for proper preparation of agenda items, notification of Board members, and establishment of a mutually agreeable meeting time and place.

(cf 1312 Request from Public for Problem Resolution)

Legal Reference: Connecticut General Statutes
    1-225 Meetings of government agents to be public. Recording of votes. Schedule and agenda 
                       of meetings to be filed. Notice of special meetings. Executive sessions.
    1-226 Broadcasting or photographing meetings.
    19a-342 Smoking in public meetings in rooms of public building prohibited.
    1-227 Mailing of notice of meetings to persons filing written request. Fees.
    1-230 Regular meetings to be held pursuant to regulation, ordinance or resolution.
    1-232 Conduct of meetings
    1-206 Denial of access to public records or meetings. 
    10-238 Petition for hearing by Board of Education.

Revised:     March 8, 2021
November 14, 2016
                   June 8, 2015
                   October 14, 2014
                   September 23, 2013
 

Community Relations

Non-Discrimination – Community 1130
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Protected Class Discrimination Prohibited:
It is the policy of the Vernon Board of Education (the “Board”) that any form of discrimination or harassment on the basis of race, religion, color, national origin, ancestry, alienage, sex, sexual orientation, marital status, age, disability, pregnancy, gender identity or expression, veteran status, status as a victim of domestic violence, or any other basis prohibited by state or federal law (“Protected Class”) is prohibited in the Vernon Public Schools (the “District”), whether by students, Board employees, Board members or third parties subject to the control of the Board. The Board’s prohibition of discrimination or harassment in its educational programs or activities expressly extends to academic, nonacademic and extracurricular activities, including athletics, school-sponsored activities, as well as the district website. When the Board has created a limited public forum, the Board shall provide equal access to the Boy Scouts and other groups as required by law.

Retaliation Prohibited:
The Board further prohibits reprisal or retaliation against any individual who reports incidents in good faith that may be a violation of this policy, or who participates in the investigation of such reports.

Discrimination on the Basis of Protected Class Association Prohibited: 
Discrimination and/or harassment against any individual on the basis of that individual’s association with someone in a Protected Class may also be considered a form of Protected Class discrimination and/or harassment, and is therefore prohibited by this policy.

Scope and Applicability:
Students, Board employees, Board members and community members (e.g., other individuals affiliated with the District, accessing or seeking access to District facilities) are expected to adhere to a standard of conduct that is respectful of the rights of all members of the school community.
 
Definitions:
The following definitions apply for purposes of this policy:

A.    Discrimination: Discrimination in violation of this policy occurs when an individual is denied participation in, or the benefits of, a program or activity of the Board because of such individual’s actual or perceived membership in a Protected Class.

B.    Harassment: Harassment is a form of Protected Class discrimination that is prohibited by law and by this policy. Harassment constitutes unlawful discrimination when it creates a hostile environment, which occurs when the harassment is sufficiently severe, pervasive, or persistent so as to interfere with or limit an individual’s ability to participate in or benefit from the services, activities, or opportunities offered by the District.

The following non-exhaustive list provides examples of the types of prohibited conduct that may be considered Protected Class harassment that can lead to a hostile environment:

•    objectively offensive racial, ethnic, or religious epithets (or epithets commonly associated with any Protected Class membership, including but not limited to epithets relating to sex, sexual orientation and/or gender identity or expression);
•    other words or phrases considered demeaning or degrading on the basis of Protected Class membership;
•    display of images or symbols commonly associated with discrimination against individuals on the basis of their membership in a Protected Class;
•    graphic, written or electronic communications that are harmful or humiliating based on Protected Class membership;
•    bigoted conduct or communications; or
•    physical, written, electronic or verbal threats based on Protected Class membership.

Harassment does not have to include intent to harm, be directed at a specific target, or involve repeated incidents.

Sexual harassment is a form of harassment that is prohibited by law and Board policy. For more information regarding harassment based on sex, sexual orientation, pregnancy, or gender identity or expression, contact the District’s Title IX Coordinator at:

Assistant Superintendent of Schools, Vernon Public Schools, 30 Park Street, Vernon, CT 06066

C.    Gender identity or expression: Gender identity or expression refers to a person's gender-related identity, appearance or behavior, whether or not that gender-related identity, appearance or behavior is different from that traditionally associated with the person's physiology or assigned sex at birth, which gender-related identity can be shown by providing evidence including, but not limited to, medical history, care or treatment of the gender-related identity, consistent and uniform assertion of the gender-related identity or any other evidence that the gender-related identity is sincerely held, part of a person's core identity or not being asserted for an improper purpose.

D.    Sexual orientation: Sexual orientation refers to a person’s identity in relation to the gender or genders to which they are romantically, emotionally or sexually attracted, inclusive of any identity that a person (i) may have previously expressed, or (ii) is perceived by another person to hold.

E.    Veteran: A veteran is any person honorably discharged from, released under honorable conditions from or released with an other than honorable discharge based on a qualifying condition from, active service in, the United States Army, Navy, Marine Corps, Coast Guard and Air Force and any reserve component thereof, including the Connecticut National Guard. “Qualifying condition” means (i) a diagnosis of post-traumatic stress disorder or traumatic brain injury made by an individual licensed to provide health care services at a United States Department of Veterans Affairs facility, (ii) an experience of military sexual trauma disclosed to an individual licensed to provide health care services at a United States Department of Veterans Affairs facility, or (iii) a determination that sexual orientation, gender identity or gender expression was more likely than not the primary reason for an other than honorable discharge, as determined in accordance with Conn. Gen. Stat. §§ 27-103(c), (d).

F.    Race: The term race is inclusive of ethnic traits historically associated with race, including but not limited to, hair texture and protective
hairstyles. “Protective hairstyles” includes, but is not limited to, wigs, headwraps and hairstyles such as individual braids, cornrows, locs, twists, Bantu knots, afros and afro puffs.

G.    Domestic violence: Domestic violence means (1) a continuous threat of present physical pain or physical injury against a family or household member, as defined in Conn. Gen. Stat. § 46b-38a; (2) stalking, including but not limited to, stalking as described in Conn. Gen. Stat. § 53a- 181d, of such family or household member; (3) a pattern of threatening, including but not limited to, a pattern of threatening as described in Conn. Gen. Stat. § 53a-62, of such family or household member or a third party that intimidates such family or household member; or (4) coercive control of such family or household member, which is a pattern of behavior that in purpose or effect unreasonably interferes with a person's free will and personal liberty. “Coercive control” includes, but is not limited to, unreasonably engaging in any of the following: (a) isolating the family or household member from friends, relatives or other sources of support; (b) depriving the family or household member of basic necessities; (c) controlling, regulating or monitoring the family or household member's movements, communications, daily behavior, finances, economic resources or access to services; (d) compelling the family or household member by force, threat or intimidation, including, but not limited to, threats based on actual or suspected immigration status, to (i) engage in conduct from which such family or household member has a right to abstain, or (ii) abstain from conduct that such family or household member has a right to pursue; (e) committing or threatening to commit cruelty to animals that intimidates the family or household member; or (f) forced sex acts, or threats of a sexual nature, including, but not limited to, threatened acts of sexual conduct, threats based on a person's sexuality or threats to release sexual images.

Alleged Discrimination/Harassment of Students or Employees:
Complaints of alleged discrimination and/or harassment of students and/or employees will be investigated in accordance with the non-discrimination policies applicable to students and/or personnel respectively. Complaints pertaining to specific forms of discrimination and/or harassment, such as sexual harassment or disability- based harassment, have specific policies and procedures applicable to these forms of harassment and will be investigated in accordance with the specific procedures for such issues. If a complaint involves allegations of discrimination or harassment of an employee or of a student based on sex, sexual orientation, pregnancy, or gender identity or expression, such complaints will be handled in accordance with the procedures set forth in Board Policy #4118.112/4218.112, Policy Regarding Prohibition of Sex Discrimination and Sexual Harassment in the Workplace (Personnel), or Policy #5145.51, Policy Regarding Title IX of the Educational Amendments of 1972 – Prohibition of Sex Discrimination and Sexual Harassment (Students). Complaints involving allegations of discrimination or harassment of an employee or of a student based on disability will be addressed in accordance with the procedures set forth in Board Policy #4118.14/4218.14, Section 504/ADA (Personnel), or Board Policy #5145.4, Section 504/ADA (Students).

Alleged Discrimination/Harassment of Community Members on the Basis of Sex:
In the event the District receives a complaint alleging discrimination or harassment of a community member (e.g., an individual affiliated with the District, accessing or seeking access to District facilities who is not a student or an employee) on the basis of sex, sexual orientation, pregnancy, or gender identity or expression, the complaint shall be referred to the District’s Title IX Coordinator, who shall take steps designed to ensure that applicable state and federal law are followed.

Alleged Discrimination/Harassment of Community Members on the Basis of Disability:
In the event the District receives a complaint alleging discrimination or harassment of a community member (e.g., an individual affiliated with the District, accessing or seeking access to District facilities who is not a student or an employee) based on disability, the complaint shall be referred to the District’s Section 504/ADA Coordinator, who shall take steps designed to ensure that applicable state and federal law are followed.

Reporting to District Officials:
It is the policy of the Board to provide for the prompt and equitable resolution of complaints alleging Protected Class discrimination or harassment.  The District will investigate both formal and informal complaints of discrimination, harassment or retaliation.

Any individual who believes a community member has experienced Protected Class discrimination or harassment or an act of retaliation or reprisal in violation of this policy should report such concern in writing to the Superintendent of Schools in accordance with the Board’s complaint procedures included in the Board’s Administrative Regulations Regarding Non-Discrimination/Community, which accompany this policy, and are available online at https://www.vernonpublicschools.org/board-of- education/policies or upon request from the main office of any District school.

Reporting to State and Federal Agencies:
In addition to reporting to District officials in accordance with this policy, individuals also may file a complaint with the following agencies:

Office for Civil Rights, U.S. Department of Education (“OCR”): 

     Office for Civil Rights, Boston Office
     U.S. Department of Education 8th Floor
     5 Post Office Square Boston, MA 02109- 3921
     (617-289-0111)
     http://www2.ed.gov/about/offices/list/ocr/docs/howto.html 

Connecticut Commission on Human Rights and Opportunities:

     Connecticut Commission on Human Rights and Opportunities, 450 Columbus Blvd.
     Hartford, CT 06103-1835
     (860-541-3400 or Connecticut Toll Free Number 1-800-477-5737) 

Equal Employment Opportunity Commission (employees only):

     Equal Employment Opportunity Commission, Boston Area Office, John F. Kennedy Federal Building
     475 Government Center
     Boston, MA 02203
     (800-669-4000)
 
Questions/Requests for Accommodation:
Any parent, student, staff member, Board member or community member (e.g., other individual affiliated with the District, accessing or seeking access to District facilities) who:

1.    has questions or concerns about this policy or its accompanying regulations; OR
2.    wishes to request or discuss accommodations based on religion; OR
3.    who would like a copy of the Board’s complaint procedures or complaint forms related to claims of discrimination or harassment:

may contact any District administrator or the following District official:

Superintendent of Schools, 30 Park Street, Vernon, CT 06066
860-896-4660

Any parent, student, staff member, Board member or community member (e.g., other individual affiliated with the District, accessing or seeking access to District facilities) who has questions or concerns about the Board’s policies regarding discrimination or harassment on the basis of gender/sex, gender identity or expression, sexual orientation or pregnancy may contact the District’s Title IX Coordinator:

Assistant Superintendent of Schools, 30 Park Street, Vernon, CT 06066
860-896-4676

Any parent, student, staff member, Board member or community member (e.g., other individual affiliated with the District, accessing or seeking access to District facilities) who has questions or concerns about the Board’s policies regarding discrimination or harassment on the basis of disability, and/or who may wish to request or discuss accommodations for a disability, may contact the District’s Section 504/ADA Coordinator:

Director of Pupil Services, 30 Park Street, Vernon, CT 06066
860-896-4666
 
Legal References:

Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d et seq. Title VII of the Civil Rights Act of 1964, 42 U.S.C. § 2000e et seq.
Title IX of the Education Amendments of 1972, 20 U.S.C. § 1681 et seq. Boy Scouts of America Equal Access Act, 20 U.S.C. § 7905
Age Discrimination in Employment Act, 29 U.S.C. § 621 et seq. Americans with Disabilities Act, 42 U.S.C. § 12101
Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. § 794 Connecticut General Statutes § 1-1n, “Gender Identity or
Expression” defined Connecticut General Statutes § 27-103
Connecticut General Statutes § 46a-51, Definitions Connecticut General Statutes § 46a-58, Deprivation of rights
Connecticut Fair Employment Practices Act, Connecticut General Statutes § 46a-60
Connecticut General Statutes § 46a-81c, Sexual orientation discrimination: Employment
Connecticut General Statutes § 46b-1, Family relations matters and domestic violence defined
Public Act No. 23-145, “An Act Revising the State’s Antidiscrimination Statutes”

Adopted: January 13, 2025
 

Community Relations
                                                                                                                 
Distribution of Materials by Students (Use of Students)                1140

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Printed or electronic materials may be distributed to parents by students as inexpensive means of mass communications. 
To provide the most effective use of this technique without exploitation of staff or students, the Superintendent or his/her designee may approve such distribution providing:
1.  The materials relate to the school, community, local recreational or civic activities.
2.  The materials do not relate to any religious belief, or promote private gain, or political position.
3.  The materials do not promote any political party or candidate.
All requests from groups or individuals to have students distribute materials to people in the community, with the exception of requests from school-connected organizations like parent-teacher organizations or Board appointed citizens' ad hoc advisory committees, will be referred to the office of the Superintendent to determine whether the requests comply with overall school purposes and policy.
Use of Students
The Board prohibits the use of students during normal school hours in activities which are not part of the normal educational and planned curriculum process. Permission for use of students in activities of a non-educational nature must be obtained from the Superintendent or his/her designee who will ensure that the student's rights in terms of voluntary activities are maintained and that students are not exploited either knowingly or unknowingly.
The Superintendent or their designee shall interpret this policy strictly. In case of differences regarding the decision, the decision of the Superintendent will be final in order that the best interests of the students will be served.
Budget/Referendum Materials
Any information concerning a budget or referendum, cannot be disseminated through the students or school system. 
Advertising in the Schools
No advertising of materials used for commercial purposes shall be permitted in the school buildings or on the grounds of the District without prior approval of the Superintendent. Advertising in student publications shall be regulated by rules and regulations developed by the Superintendent. Ads concerning drug paraphernalia and any controlled substance are prohibited in any school-sponsored publication.
(cf. 3152 Spending Public Funds for Advocacy)
Legal Reference:   Connecticut General Statutes
9-369b Explanatory text relating to local questions.

Revised:       March 8, 2021
December 12, 2016
February 27, 2012
 

Community Relations

Recognition of Students, Citizens, Staff, and
Board of Education Members    1146

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Recognition for Accomplishment

The Board is committed to recognizing and reinforcing the positive efforts and performance of individuals involved in the school system. The Superintendent shall develop procedures and regulations to honor the distinguished or exceptional achievements of citizens, students, faculty, and staff.  This may be done by recognition at Board meetings, letters of recognition, or other appropriate methods.

Revised:        March 8, 2021
                April 27, 2015
Reviewed:    September 23, 2013

Community Relations

School-Community Organizations    1210

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The Board of Education encourages the creation of parent organizations such as PTOs, student, teacher and parent councils as appropriate means  of achieving effective and maximum parental involvement with the school system.

The Board also encourages the Superintendent of Schools, other administrators, teachers and other staff members to work closely with the officers and directors of parent organizations and governance committees for the benefit of students.

Among the many services which such associations can offer, the Board especially endorses support for family and community volunteer programs in our schools.

Revised:           March 22, 2021
                December 12, 2016
                September 23, 2013
 

Community Relations

School Volunteers 1212
_____________________________________________________________________________________________________________________________________________________
        
SCHOOL VOLUNTEERS, STUDENT INTERNS & OTHER NON-EMPLOYEES

The Vernon Board of Education (the “Board”) recognizes the importance of school volunteers at all levels of schooling.  Volunteers can enhance collaboration between the school and community, broaden the school’s educational environment and ultimately enrich students’ school experience.  The Board further acknowledges that it may, from time to time, be asked to provide learning experiences for student interns within the school environments, which experiences are not part of the teacher preparation program, as defined in section 10-10a of the Connecticut General Statutes.  In recognition of the benefit of having volunteers, interns and other such non-employees providing services within the schools, the Board supports the involvement of these individuals in accordance with suitable regulations and safeguards to be developed by the Administration.    

Volunteers, interns and other such non-employees working within the schools (“volunteers”) must work under the supervision of Vernon Public Schools (“District”) staff.  Volunteers are held to the same standards of conduct as school staff and must observe all Board policies, including applicable policies on the confidentiality of student information.  

Volunteers may be required to submit to state and federal criminal record checks and a record check of the Department of Children and Families (“DCF”) Child Abuse and Neglect Registry.  No person who is required to register as a sex offender under state or federal law, or whose name is currently listed on the DCF registry, may volunteer in the District.

All volunteers must comply with all school health and safety protocols in place at the time, including but not limited to any health screening protocols.

No employee of the District shall serve as a volunteer in any capacity, except as may be approved by the Superintendent or his/her designee based on the specific situation.

Persons interested in volunteering their services should contact the school principal.

Legal References:
Connecticut General Statutes § 10-4g - Parental and community involvement in schools; model program; school-based teams.    
Connecticut General Statutes § 10-220 - Duties of boards of education.
Connecticut General Statutes § 10-235 - Indemnification of teachers, board members, employees and certain volunteers and students in damages suits; expenses of litigation.
Connecticut General Statutes § 54-250 et seq. - Registration of sexual offenders. 

Revised:           May 13, 2024
Revised:           March 22, 2021
Reviewed:        December 12, 2016
Revised:           September 23, 2012
 

Community Relations

Ad Hoc Advisory Committees to the Board of Education    1220

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The Board of Education endorses appropriate ad hoc advisory committees for various district programs and activities.  When the Board Chair establishes a committee, the Board shall provide guidelines for membership and delineate the committee’s mission, responsibilities, authority, and meeting requirements pursuant to the Freedom of Information Act. 

With the approval of the Board, the chairperson of any board committee may appoint one or more advisors.  The advisors shall be considered to be regular members of the specific committee except for the right to vote. 

These committees shall be dissolved immediately upon completion of the assignment.

Legal Reference:   Connecticut General Statutes
1-200 through 1-241 Freedom of Information Act.
Academic Freedom Policy (adopted by Connecticut State Board of Education, 9/9/81)

Revised:         March 22, 2021
                December 12, 2016
Reviewed:    September 23, 2013

Community Relations

School Visitors 1250
_____________________________________________________________________________________________________________________________________________________
POLICY REGARDING VISITORS AND OBSERVATIONS IN SCHOOLS

The Vernon Board of Education (the “Board”) encourages visits by citizens, taxpayers, and parents to all school buildings.  In order to promote a safe and productive educational environment for all students and staff, the Board requires all visitors to receive prior approval from the school Principal or designee before being permitted to visit any school building.  The Board, through the administration, reserves the right to limit visits in accordance with administrative regulations.  

The Board further desires to work collaboratively with parents with an educational nexus with the district, its educational programs or the student being observed, to observe their students in their current classrooms or observe proposed educational placements in the Board’s schools. The Board, through the administration, reserves the right to limit observations of current and proposed educational placements in accordance with administrative regulations and the Board’s Guidelines for Independent Educational Evaluations.

Upon arrival, all visitors and observers must comply with any and all applicable building security procedures, including but not limited to utilizing security buzzers for access, complying with requests for photo identification, reporting directly to and signing in and out at the visitors’ reception area of the school office, prominently displaying visitors’ badges or other identification required for visitors to the school buildings, limiting access to those areas of the buildings and grounds for which the visitors/observers have authorized access, and complying with directives of school officials at all times.  All visitors and observers permitted into school buildings or on school grounds must comply with all school health and safety protocols in place at the time, including but not limited to any health screening protocols.  

Legal References:

“Guidelines Regarding Independent Educational Evaluations at Public Expense and In-School Observations,” Connecticut State Department of Education (Mar. 28, 2018).

Revised:        May 13, 2024
                       March 22, 2021
                       April 17, 2017
Reviewed:     December 12, 2016
Revised:        September 23, 2013
 

Community Relations

Trespassing, Loitering, or Causing Disturbances    1251

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During school hours, all visitors must have permission from administration to be on school grounds.  

Any person shall be considered an “Unauthorized Person” if loitering and/or trespassing on or about school buildings or grounds.  An individual may become identified as an Unauthorized Person as a result of causing a disturbance in a location under the purview of the Vernon Board of Education.  

Administration shall ask Unauthorized Persons to leave school property.  Failure to immediately abide by such request will authorize the respective administrator to take appropriate action to prevent such Unauthorized Persons from remaining on school property.  Unauthorized Persons will be prosecuted to the full extent of the law.

For purposes of this policy, Unauthorized Persons shall be defined as:

1.) persons who have not been authorized by the administrator to be on or about school property or are not “visitors”, as such term is defined by Board Policy No. 1250;

2.) students on out-of-school suspension or expulsion, who re-enter school property without authorization as designated by the Board or appropriate administrator;
 
 3.) persons who do not have legitimate business on school property; and

4.) any individual identified as causing a disturbance.

Administrators shall contact the police to deal with Unauthorized Persons.

 re-enLegal Reference:    Connecticut General Statutes
53a-185 Loitering in or about school grounds:  Class C misdemeanor.

Revised:       March 22, 2021
Revised:    April 17, 2017
Reviewed:    December 12, 2016
Revised:    January 13, 2014

Community Relations

Weapons and Other Prohibited Instruments 1251.1

_____________________________________________________________________________________________________________________________________________________

 POLICY REGARDING POSSESSION OF DEADLY WEAPONS OR FIREARMS 

I.    Definitions:

    A.    Deadly Weapon means "any weapon, whether loaded or unloaded, from which a shot may be discharged, or a switchblade knife,  gravity knife, billy, blackjack, bludgeon, or metal knuckles."  Conn. Gen. Stat. § 53a-3 (6).

    B.    Firearm means "any sawed-off shotgun, machine gun, rifle, shotgun, pistol, revolver or other weapon, whether loaded or              unloaded from which a shot may be discharged."  Conn. Gen. Stat. § 53a-3 (19).

    C.    Peace Officer means “a member of the Division of State Police within the Department of Emergency Services and Public                    Protection or an organized local police department, a chief inspector or inspector in the Division of Criminal Justice, a state marshal while exercising authority granted under any provision of the general statutes, a judicial marshal in the performance of the duties of a judicial marshal, a conservation officer or special conservation officer, as defined in section 26-5, a constable who performs criminal law enforcement duties, a special policeman appointed under section 29-18, 29-18a or 29-19, an adult probation officer, an official of the Department of Correction authorized by the Commissioner of Correction to make arrests in a correctional institution or facility, any investigator in the investigations unit of the office of the State Treasurer, an inspector of motor vehicles in the Department of Motor Vehicles, who is certified under the provisions of sections 7-294a to 7-294e, inclusive, a United States marshal or deputy marshal, any special agent of the federal government authorized to enforce the provisions of Title 21 of the United States Code, or a member of a law enforcement unit of the Mashantucket Pequot Tribe or the Mohegan Tribe of Indians of Connecticut created and governed by a memorandum of agreement under section 47-65c who is certified as a police officer by the Police Officer Standards and Training Council pursuant to sections 7-294a to 7-294e, inclusive.”  Conn. Gen. Stat. § 53a-3 (9).

    D.    Real Property means the land and all temporary and permanent structures comprising the district's elementary and secondary schools, and administrative office buildings.  Real property includes, but is not limited to, the following:  classrooms, hallways, storage facilities, theatres, gymnasiums, fields and parking lots.

    E.    School-Sponsored Activity means “any activity sponsored, recognized or authorized by a board of education and includes activities conducted on or off school property."  Conn. Gen. Stat. § 10-233a(h).

II.    Prohibition of Deadly Weapons and Firearms

In accordance with Conn. Gen. Stat. § 29-28(e) and § 53a-217b, the possession and/or use of a deadly weapon or firearm on the real property of any school or administrative office building in this district, on school transportation, or at a school-sponsored activity, is prohibited, even if the person possessing the deadly weapon or firearm has a permit for such item.

III.    Peace Officer Exception

A peace officer engaged in the performance of his or her official duties who is in lawful possession of a deadly weapon or firearm may bring such item on the real property of any school or administrative office building in this district, on school transportation, or to a school-sponsored activity.  

IV.    Other Exceptions

Persons in lawful possession of a deadly weapon or firearm may possess such item on the real property of any school or administrative office building in this district, on school transportation, or to a school-sponsored activity, if: 

    A.    The person brings the deadly weapon or firearm on the real property of any school or administrative office building, on school transportation, or to a school-sponsored activity for use in a program approved by school officials.  In such case, the person must give school officials notice of his/her intention to bring such item, and the person must receive prior written permission from school officials.

    B.    The person possesses the deadly weapon or firearm on the real property of any school or administrative office building, on school transportation, or at a school-sponsored activity pursuant to a written agreement with school officials or a written agreement between such person's employer and school officials. 

V.    Consequences

    A.    Unless subject to one of the exceptions listed above, any person who possesses a deadly weapon or firearm on the real property of an elementary or secondary school in this district, or administrative office building, on school transportation, or at a school-sponsored activity, whether or not the person is lawfully permitted to carry such deadly weapon or firearm, will be reported to the local police authorities once school officials become aware of its possession.

    B.    A student who possesses and/or uses any deadly weapon or firearm on the real property of an elementary or secondary school in this district, or administrative office building, on school transportation, or at a school-sponsored activity in violation of this policy shall be disciplined in accordance with Board of Education Student Discipline Policy. 

    C.    The Board of Education reserves the right to forbid anyone caught possessing a deadly weapon or firearm on the real property of its school buildings or administrative office buildings, on school transportation, or at a school-sponsored activity, from using any and all school facilities. 
    D.    The Board shall consider a student's conduct off school grounds that is seriously disruptive of the educational process including but not limited to, threats made verbally or via phone, mail, social media or other remote or electronic means or is violative of publicized policies of the Board as grounds for expulsion.

Legal References:
Connecticut General Statutes     § 10-233a 
                                                         § 10-244a 
                                                         § 29-28(e) 
                                                         § 53a-3 
                                                         § 53a-217b 

Revised:    May 13, 2024
                   April 26, 2021
                   April 17, 2017
                    January 13, 2014
                   May 13, 2002

 

Community Relations

Sexual Offenders on School Property 1252
_______________________________________________________________________________________________________________________________________________
POLICY REGARDING SEXUAL OFFENDERS ON SCHOOL PROPERTY

Pursuant to state law, the Connecticut Department of Emergency Services and Public Protection is obligated to notify school superintendents whenever a sexual offender is released into the community or whenever a registered sexual offender changes their address.  

In addition, school district personnel shall cross-reference the Connecticut Department of Emergency Services and Public Protection’s sexual offender registry prior to hiring any new employee and prior to permitting a volunteer to work with students in any capacity.   Registration as a sexual offender constitutes grounds for denial of employment and/or volunteer opportunities in the Vernon Public Schools.  

The Superintendent or designee shall provide training to appropriate staff members regarding the methods for accessing the sexual offender registry information posted on the Connecticut Department of Emergency Services and Public Protection and the provisions of these regulations.      

Legal references:
Conn. Gen. Stat. § 54-258 Availability of registration information. Immunity.

    
Adopted:    June 10, 2024
 

Community Relations
Community Engagement                                                 1300.1

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The purpose of community engagement is to create a collaborative environment in which students, parents/guardians, families, residents, businesses and community organizations are encouraged and invited to be involved shareholders in the school community. Such engagement strengthens broad-based community support for the District’s mission, goals, operations and educational programs.

Community engagement is defined as an ongoing collaborative process in which the District works with the public to build understanding, guidance, and active support for the education of students in the community.

Therefore, the Board of Education endorses the concept that community engagement is essential for the District and the community to maintain mutual understanding, respect and trust, and to work together to improve the quality of education for District students. The Board intends, through this two-way communication, to identify the community’s concerns, needs and suggestions, and to be responsive to the community through the Board’s actions.

The Board also recognizes that the public offers resources of training and experience useful to schools. The quality of the District’s operations and programs can be strengthened when these resources are used in an advisory capacity.

The Board, with assistance from the administration, shall determine the appropriate strategy when utilizing the community engagement process.
The Board directs the administration to develop and implement a planned program of community engagement that regularly provides opportunities for students, parents/guardians, families, residents, business and community organizations to participate in dialogues and decision-making related to district-wide and school-based issues. 

The administration shall develop and use varied, effective communication methods to ensure that all community members receive information about District and school programs and the available opportunities to become actively involved.

When evaluating the community’s suggestions, the Board and administration will consider the impact of the District’s goals, operation, educational programs, and financial resources. Recommendations made by the community shall not reduce the authority or the responsibility of the Board, which may accept or reject such recommendations.

Policy Revised:    April 26, 2021
Policy Adopted:    December 12, 2016
 

Community Relations

Political Activities of School Employees                                         1311.1

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The Vernon Board of Education recognizes the right of its employees, as citizens, to engage in political activity. However, the Board recognizes that school property and school time are paid for by all the people of the District, and should not be used for partisan political purposes, except as provided for in policies pertaining to the use of school facilities.
 
Prohibited activities include the posting of political circulars or petitions, collection or solicitation of campaign funds, solicitations for campaign workers, the use of students in writing or addressing campaign materials, and the distribution of campaign materials to students on District property or during school time in any manner which would indicate that a school employee is using a position in the school to further personal partisan views on candidates for public office or questions of public property. Teachers and other District employees will not attempt to influence students concerning political party affiliations and will not praise or denigrate any particular political party.

Nothing in this policy will be interpreted as prohibiting teachers from conducting appropriate activities that encourage students to become involved in the political processes of the party of the students’ choice or as independents; nor does it prohibit the use of political figures as resource persons in the classrooms.
 
(cf. 1140 - Distribution of Materials by Students)
(cf. 1330/3515 - Community Use of School Facilities)
(cf. 3543.13 - Mail and Delivery)
(cf. 4118.21 - Academic Freedom)
   
 Legal Reference:   Connecticut General Statutes   
                             7-421 Political activities of classified municipal employees.  
7-421b Limitation on restriction of political rights of municipal employees.  
                            9-369b Explanatory text relating to local questions.  
10-156e Employees of boards of education permitted to serve as elected officials; exception. 
                            10-239 Use of school facilities for other purposes  
31-51q Liability of employer for discipline or discharge of employee on account of employee’s exercise of certain constitutional rights.  
                            Keyishian v. Board of Regents 395 U.S. 589, 603 (1967)  
Academic Freedom Policy (adopted by CT State Board of Education, 9/9/81)
Equal Access Act, 20 U.S.C. ss 4071-4074
  
Revised:        April 26, 2021
                December 12, 2016
                January 13, 2014
 

Community Relations
Requests from Public for Problem Resolution     1312

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Public Complaints
The Board of Education welcomes comments and suggestions for improvement from the citizens whom it serves. Constructive criticism of the schools is welcome whenever it is motivated to improve the quality of the educational program or to allow the schools to do their tasks more effectively. However, the Board has confidence in its professional staff and desires to support their actions in order that they be free from unnecessary, spiteful or negative criticism and complaint. Therefore, whenever a complaint is made directly to the Board as a whole or to a Board member as an individual, it will promptly be referred to the school administration for study and possible solution.

Since individual Board members have no authority to resolve complaints, other than by formal Board action, Board members shall refer persons making complaints about the schools to the most immediate level at which the problems can be resolved and, as may be necessary, through lines of organization to the Superintendent of Schools. The Board expects that the administration will develop a procedure for receiving complaints courteously and that it will take steps to make a proper reply to the complainant. Follow-up shall be in the form of a written memorandum to the Board members. 

Anonymous complaints provide no avenue for response or redress of the complaint. Therefore, it is the policy of the Board that such complaints will not be pursued. An unsigned complaint will not be read or acted upon at any meeting of the Board and anonymous telephone complaints will not be brought to the Board by any individual Board member, administrator or other District employee. The administration will not act on any anonymous complaint.

Parents should be made aware of the proper channels of communication and appeal. Complaints for which specific resolution procedures are provided shall be directed through those channels. The decision of the Principal regarding a student must include notice to the parents of the next step of appeal. Any appeal from the decision of the Superintendent to the Board shall be in writing and signed.

Complaints should be resolved at the lowest possible level of authority. If the complaint cannot be resolved at the building level, either party is encouraged to bring the matter to the attention of the Superintendent of Schools.

If all other remedies have been exhausted and a complaint cannot be satisfactorily resolved, the complaint may be appealed to the Board of Education. No appeal will be heard by the Board and no charges or accusations against an employee will be investigated unless the accusations are reduced to writing, signed by the party making the complaint, and presented to the Board through the Superintendent.

The Board will not consider or act upon complaints that have not been explored at the appropriate level or complaints for which specific resolution procedures have been established that do not include Board review. If the Board decides to hear the complaint, the Board shall make a decision which shall be sent to all interested parties. The Board’s decision is final.

Problems Regarding Educational Materials

The Board of Education has established the following guidelines for addressing complaints regarding the utilization of books and other educational materials in the instructional program.
A citizen, parent and/or legal guardian has the right to request a review of instructional materials used in the school system.
Any parent or guardian may request that his/her child not read, view or hear given material provided a written request is made to the appropriate building principal.  No parent and/or legal guardian has the right to determine instructional materials for students other than his/her own children.

Challenged material will remain in use pending a final decision.

Resident citizens, parents or guardians requesting a review of instructional materials used in the school should, at their convenience, arrange a meeting with the principal of the respective school with the purpose of resolving the concern in an amicable manner.  The principal of the respective school shall notify the Superintendent within two (2) school days of the request for review. All objections to materials should be settled informally, if possible. 

If at the conclusion of the informal meeting, the complainant is not satisfied and still believes that the specific material should be removed because of contents, an attempt at resolution shall be made according to the following procedures.

The complainant shall file a ‘Request for Review of Instructional Materials Form’, available at the respective school or from the Superintendent’s office. 

The Superintendent shall establish an ad hoc review committee which may include, but not be limited to, the following:

• a teacher competent in the area of the content covered by the material;
• administrators, directors, and supervisors appropriate to the level and/or subject for which the material is being used;
• a media specialist;
• a member of the Board of Education;
• a member of the community knowledgeable in the subject matter.

Initial action in response to the filing of the Request for Review Form shall be taken no later than fifteen (15) school days after receipt of the form.

A written report from the review committee shall be submitted to the Superintendent.  The Superintendent shall then communicate the decision to the person requesting the evaluation within forty-five (45) calendar days.

Once instructional material has been challenged and evaluated, the material cannot be subject to further challenge without special approval by the Board of Education.

The Board of Education may hold a special hearing to review the decisions and recommendations generated during the review process.  The Board shall render its decision within thirty (30) days unless the Board’s decision is delayed by the need to seek legal counsel or other information.  A final decision should be made by the Board within 30 days after receiving the advice of legal counsel or the obtaining of the identified information.  

(cf. 1220 - Citizens’ Advisory Committees)
(cf. 5145.2 - Freedom of Speech/Expression)
(cf. 6161 - Equipment, Books, Materials: Provision/Selection)
(cf 9010 -Authority of Individual Board Members)
 
Legal Reference:  Keyishian v. Board of Regents 385 U.S. 589, 603 (1967)                       
                    President's Council, District 25 v. Community School Board No. 25 457 F.2d
                        289 (1972), cert. denied 409 U.S. 998 (1976)                         
                    Minarcini v. Strongsville City School District, 541 F. 2d 577 (6th Cir. 1976).  
                        Board of Education, Island Trees 
                    Union Free School District No. 26 v. Pico, 457 U.S. 853 (1982).      
                    Academic Freedom Policy (adopted by Connecticut State Board of 
                        Education, 9/9/81).  
                    Connecticut General Statutes 
                        10-238 Petition for hearing by board of Education.                      

                      
Policy Revised:     April 26, 2021
                    January 9, 2017
                              January 13, 2014

Community Relations

Relations Between Public and School Personnel 1316
__________________________________________________________________________________________________________________________________________________

Conduct on School Property

The Board of Education (Board) expects mutual respect, civility and orderly conduct among all individuals on school property or at school-sponsored events. District staff will treat parents and other members of the public with respect and have the right to expect the same in return. The Board is committed to maintaining orderly educational and administrative processes in keeping schools and administrative offices free from disruptions and preventing unauthorized persons from entering school/district grounds.

This policy promotes mutual respect, civility and orderly conduct among Board members, district employees, parents and the public. It is not intended to deprive any individuals of their right to freedom of expression, but only to maintain, to the extent possible and reasonable, a safe, harassment-free environment for students and staff. Volatile, hostile or aggressive actions and words cannot be tolerated, and individuals who engage in these activities may face legal penalties.

In the interest of presenting Board members and District employees as positive role models to the students as well as to the community, the Board encourages positive communication and discourages volatile, hostile or aggressive actions. The Board seeks public cooperation with this endeavor.

Based upon the above, the Board prohibits the following on school property or at school-sponsored events:

    1.    Injuring, threatening, harassing or intimidating a staff member, Board member or any other person;
    2.    Cursing and use of obscenities or other inappropriate communication;
    3.    Disrupting or threatening to disrupt school or office operations;
    4.    Damaging or threatening to damage another’s property;
    5.    Damaging or defacing District property;
    6.    Violating any Connecticut law or town/city ordinance;
    7.    Smoking/vaping or otherwise using tobacco/cannabis products;
    8.    Consumption, possession, distribution, or being under the influence of alcoholic beverages or illegal drugs, or possession of dangerous instruments or weapons;
    9.    Impeding, delaying, or otherwise interfering with the orderly conduct of the District’s educational program or any other legitimate activity occurring on school property;
    10.   Entering upon any portion of the school premises at any time for purposes other than those which are lawful and authorized by the Board;
    11.   Operating a motor vehicle in an unsafe manner or in violation of an authorized District employee’s directive; or
    12.   Violating any other District policies or regulations or an authorized District employee’s directive.

Standards

A.    Expected behaviors include but are not limited to:

    1.    Respect and courtesy in language, demeanor, and actions;
    2.    Moderate tone and volume of voice;
    3.    Active and respectful listening;
    4.    Respectful acknowledgement of cultural differences;
    5.    Respect for the personal, civil, and property rights of others;
    6.    Appropriate and courteous use of telephone, public address systems, electronic devices and any other verbal communication device; and
    7.    Appropriate and courteous written communication, including notes, letters, email and text messages.

B.    Unacceptable behaviors include but are not limited to:

    1.    Rude, insulting or demeaning language and/or actions;
    2.    Persistent unreasonable demands;
    3.    Intrusive and/or interruptive behavior;
    4.    Displays of temper;
    5.    Harassment and intimidation; and
    6.    Threatening and/or abusive gestures and behavior.

Incidents of uncivil behavior should be resolved cooperatively with the individual(s) most directly involved. If any individual disrupts or threatens to disrupt normal school or office operations; threatens the health and safety of students or staff; willfully causes property damage; uses loud or offensive language which could provoke a violent reaction; or who has otherwise established a continued pattern of unauthorized entry on District property, will be directed to leave the premises by a member of the administrative staff or their designee.

If any member of the public uses obscenities or speaks to a student or staff member in a demanding, loud, insulting and/or demeaning manner, any staff member who witnesses such behavior should calmly and politely admonish the speaker to communicate civilly. If the abusing party does not take corrective action, the District employee will terminate the meeting or conversation and report such behavior to appropriate District administrative personnel.

(cf. 1110.1 - Parent Involvement)
(cf. 1120 - Public Participation at Board of Education Meetings)
(cf. 1250 - Visits to Schools)
(cf. 1251 - Loitering or Causing Disturbances)
(cf. 1310 - Relations Between the Public and School Personnel)
(cf. 1312 - Public Complaints)
(cf. 1330 - Use of School Facilities)
(cf. 1700 - Otherwise Lawful Possession of Firearms on School Property)
(cf. 6145.71 - Use of Alcohol by Adults)

Legal Reference:   Connecticut General Statutes
1-225 Meetings of the government agents to be public.
1-232 Conduct of the meeting
10-221 Boards of education to prescribe rule(s), policies, and procedures.
10-238 Petition for hearing by board of education.
10-239 Use of school facilities for other purposes.
53a-185 Loitering in or about school grounds: Class C misdemeanor.

Reviewed:       May 13, 2024
Adopted:         February 14, 2022

Community Relations

Public Performances by Students    1321

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The Board of Education recognizes that worthy educational values may be served by pupil participation in civic and community affairs when such performances contribute to the educational process and objectives of that particular class and when they do not interfere with other classes or activities within the school.  Pupil participation in appropriate civic and community affairs is encouraged. School groups and individuals may, with the permission of principals and the Superintendent, participate in local public events which fall into the following classifications:

Events sponsored by the schools, educational events in which the school serves as host shall have priority;

Community functions organized in the interests of the school, such as those originated by the PTO or other parent group;

Noncommercial civic occasions of community, county, state, or national interest of sufficient breadth to enlist general interest and cooperation;

Events that are primarily patriotic in nature, such as Veteran's Day;

Charity benefit activities, provided such activities have been specifically approved in advance by the Superintendent of schools;

Programs of a public nature, sponsored jointly by the school system and mass communication media.

Requests for participation in events not on the above approved list must be made to the Superintendent.

School groups may not participate in any of the following: 

1. Events that are for the purpose of private gain or for the advertising of any commercial project or product;

2. Any event involving the school name unless the approval of the Superintendent has been obtained;

3. Events that are for the furtherance of any politically partisan interest;   questionable cases being referred to the Board of education.

4. Events that further any specific religious concern;

5. Events which cause undue interference with regular school programs, or which cause excessive absences for rehearsals or preparation;

Policy Reviewed:    April 26, 2021
Policy Reviewed:    January 9, 2017
                        January 13, 2014

 

Community Relations

Student Contests and Competitions    1322

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Contests and competitions for the students may be considered for approval by the Superintendent on recommendation of the building administration.  The following criteria are to be considered in determining whether or not approval may be given.

The contest is educationally sound.

The contest is stimulating to the student and school and desirable for both.

The contest must not place an undue burden on the students, families, teachers, and the school.

The contest is not commercial or sectarian.

The contest will not take students from school unnecessarily.

Participation in contests sponsored by state and national groups will be considered.

Secondary school contests are identified on the list of approved contests published by the Connecticut Association of Schools.

Policy Revised:        April 26, 2021
Policy Reviewed:    January 9, 2017
                        June 9, 2014

Community Relations

Soliciting Funds from or by Students    1324

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The Board of Education recognizes that fundraising projects undertaken by students, school clubs and organizations provide valuable support for educational programs or school activities.  At the same time, the Board is concerned for the safety and welfare of the students.  The Board of Education strives to safeguard from exploitation the students, parents, staff and community.

Solicitation of Funds by Students

In conducting fundraising activities, the following guidelines shall be adhered to:

Fundraising activities must be sponsored by a recognized school club or group.  They must have the permission of the Principal. The Principal or his/her designee may limit all items used for fundraisers and areas in which the fundraiser may take place.

The purpose of the fundraising project shall be explained to students and parents and shall be of direct or indirect benefit to students enrolled in the school.  All participation shall be voluntary on the part of students.  No child may be assigned a minimum sales quota.  Every child must be afforded the benefits of school activities regardless of his/her degree of participation in the related fundraising activity.

Each fundraising activity must have a specific reason, monetary goal and duration.  Accurate and detailed records must be kept and deposits must be made timely.  These records must be available to school officials during the fundraiser, and a final written summary must be filed with school officials within a reasonable time.

Solicitation of Funds from Students

There shall be no direct solicitation of funds from students by outside organizations except with specific approval of the Board of Education.

( cf. 1321 Public Performances by Students)
(cf.1322  Student Contests)
(cf. 1325 Advertising and Promotion)

Policy Reviewed:       April 26, 2021  
Policy Revised:          January 9, 2017  
                     June 9, 2014
 

Community Relations

Advertising and Promotions/Distribution of Information    1325

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Pupils must be protected from possible exploitation in advertising or promoting interests of any non-school agency or organizations.  Within that context:

Schools may cooperate in furthering the work of any non-profit community-wide social service agency provided that such cooperation does not restrict or impair the educational program of the schools.

Schools may use films or other media materials which include commercial messages providing such materials can be justified on the basis of their educational value.

The Superintendent may announce or authorize to be announced, any lecture, play, film or other community activity with educational value.

The schools may, upon approval of the Superintendent, cooperate with any agency or organization in promoting activities in the general public interest, and which promote the education and the best interests of pupils.

No advertising material may be posted or distributed to students which, in the opinion of the Superintendent, would contribute to the personal gain of an individual, business, or company except as follows:

a.     educational material used by staff for educational purposes;
b.     samples, calendars, supply catalogs, etc., distributed to staff for examination, testing or review, or routine classroom use.

Reviewed:     April 26, 2021
Revised:        January 9, 2017
                June 9, 2014
Reviewed:    June 25, 2012
Revised:        June 13, 2011
 

Community Relations

Use of School Facilities 1330
___________________________________________________________________________________________________________________________________________________

A.  General Policy

The school buildings and grounds shall be available for use by Vernon and other Non-Vernon based organizations as well as state and government agencies.  The purpose of such use should be in the public interest and must not be detrimental to the purposes of the school system.  All groups wishing to use the Vernon Public School Buildings and Grounds must complete a School Use Form and receive approval from the building principal.

1.  Priority Organizations

The use of schools for school functions shall have priority and precedence over their use by any outside organization. School buildings and grounds will be made available to Vernon and other Non-Vernon based organizations in the order listed below:
    a.   Vernon School related organizations such as PTO's, Booster Clubs, Parent Support Groups, Student Organizations, and Board of Education Employee Groups; 
    b.   Vernon Parks & Recreation Department;
    c.   Vernon Based Non-Profit Organizations such as Scouts, Local Youth Athletic Leagues and Civic, Fraternal, Social and Religious Organizations, if in the judgment of the Administration, there is a positive educational, social or cultural value;
    d.   Fee-Charging Organizations such as Vernon Chorale, Dance Recitals, and Music or Drama Groups or Non-Vernon Based Non-Profit Organizations, if in the judgment of the Administration, there is a positive educational, social or cultural value;
    e.   Profit-Making Organizations, if in the judgment of the Administration, there is a positive educational, social or cultural value.

2.  Insurance Requirements

For any group not included under the Board of Education and Town of Vernon's Blanket Insurance, evidence of Liability Insurance coverage is required to comply with the Town's $500,000 Personal Injury and Property Damage Single Limit Liability.  In addition, the Vernon Board of Education is to be named as an additional insured and a Certificate of Insurance must accompany the original application and contract.  
When a group stages an activity on school property where live animals are present, and/or rides on animals or mechanical devices are provided, the organization will be required to furnish a special policy for this event in the amount of $1,000,000 Injury and Property Damage Single Limit Liability. 

3.  Liability

If the contractor whose activity involves the presence of live animals and/or rides on animals or mechanical devices has Liability Insurance in the above amount, the sponsoring organization will not be required to obtain this special policy, provided the contractor furnishes the Board of Education with a certificate of insurance from an insurance company with a "BESTS" rating classification of B+ or higher, naming the Board of Education as an additional insured.
Organizations are responsible for reporting and paying all federal, state and other taxes and/or fees to the appropriate agencies.
The person or persons applying for use of the buildings and grounds shall agree to indemnify the Board of Education for any damage done to any school property or equipment by any person or persons attending the meetings or other functions.

4.  Authorization for Use of School Facilities

All use of school buildings and grounds is to have the approval of the school principal.  This is contingent upon the following criteria:
    a.  A positive educational, cultural or social value is recognized.
    b.  The activity or event is reasonably expected not to cause damage, destruction, or a riot on school property.
    c.  The organization applying for an application understands and agrees to abide by all rules and regulations of this policy. 

If the principal has any questions or doubts about the particular event, the Superintendent is to be consulted.  Building and grounds use is to be denied if the provisions of this policy are not met.  In addition, use may be denied if it is judged that the use of the building and grounds may produce undue wear and tear on the facilities, may be detrimental to the public image of the Vernon School System or may not be in the best interest of the School System or the town.

B.  Specific Rules and Regulations Governing Use of School Facilities

    1.  School buildings and grounds will not be available for games of chance.
    2.  Food and beverages are only allowed in designated areas as determined by the school principal.
    3.  Use or possession of tobacco, alcoholic beverages or unauthorized controlled substances is not allowed in school buildings or on school grounds.  In addition, advertising or decorations promoting the above are not permitted.
    4.  Organizations are to assume responsibility for proper parking of cars.  Fire lanes and handicapped parking spaces are to be honored.  
    5.  Persons attending any function must confine themselves to the rooms, corridors, and grounds assigned for their use.  
    6.  Appropriate footwear must be worn by all persons who use the gymnasium for athletic purposes.
    7.  Police or Fire Department service may be required, as determined by the principal and/or superintendent for any event open to the general public.  The fee shall be paid by the organization using the facility.  It will be the responsibility of the organization to employ the Police and Fire Department Service.  Proof of notification of these agencies must be submitted to the school administration one week prior to the event.
    8.  Permission must be obtained to move equipment, other than school furniture (e.g. tables, chairs). The organization is responsible for return of all school equipment and furniture to its original location.  
    9.  The Assistant Director of Plant Operations and the principal will determine if a custodian is required for an event.  If a custodian is required, he/she must be on duty until the event has ended and the necessary cleanup has been completed.  
    10.  When a custodian is to be hired, the Board's custodial costs shall be paid by the sponsoring organization. The custodian must be available to the group and shall remain in the area being used.
    11.  Supervision of the activity, the participants, and the audience will be the responsibility of the sponsoring organization.
    12.  Organizations shall vacate the building at the time agreed to on the “School Use Form”.
    13.  When special equipment is to be used, such as sound systems, projectors, scoreboards, stage lights, etc., it is to be operated only by a qualified person approved by the school. 
    14.  Cafeteria and kitchen facilities are available for use by fully organized groups.  A member of the cafeteria staff must be in attendance to aid in the proper use of equipment and to supervise the cleanup following the preparation and consumption of food.  The fee for this worker is to be paid by the group using the cafeteria.
    15.  Arrangements for use of kitchens must be made by the organization, through the principal’s office, with the Cafeteria Director.
    16.  Each organization granted permission to use school facilities must comply with all fire safety regulations.
    17.  Multiple Use Organizations are defined as organizations that rent facilities for multiple occurrences/events.  Multiple Use Organizations must be able to successfully demonstrate to the Board of Education that their organization provides Vernon Public School students and their parents/guardians with beneficial and helpful educational and/or support services.
    18.  Organizations requesting use of Vernon Public School facilities must submit school use forms within six (6) months of the expected use date.  This requirement is applicable to all priority organizations listed in this policy with the exception of those names in 1a and 1b, and Multiple Use Organizations.
    19.  Organizations requesting use of Vernon Public School facilities agree, that, as a condition of any approval granted by the Vernon Board of Education, regardless of a waiver of any or all fees, the approved usage is with the complete understanding that such usage may require the organization to share any common facilities used jointly with any organization listed in sections 1a and 1b of this policy.

C.  Cancellations

    1.  By Permittee

In the event of cancellation, the office of the principal or designee shall be advised as soon as possible, but no later than four (4) hours prior to the time the event was scheduled to begin.  The principal shall notify the Superintendent’s Office of any cancellation involving a fee or labor payment.

    2.  By School Department

All permits are issued with the understanding that school activities subsequently scheduled may take precedence in the use of the facility. Cancellation of a permit under this paragraph requires approval of the Superintendent or his designee.  Cancellation of a permit shall not be approved within thirty (30) days of the scheduled use except in an emergency.  

    3.  By School Department or by Permittee 

If an event is cancelled by the permittee or school department, a refund will be made if the school department has not incurred expenses on behalf of the permittee.
    
    4.  School Closure

If schools are closed due to inclement weather, equipment failures, safety concerns, or any other unforeseen reason, the facility use is at the discretion of the Superintendent or designee.  All prepaid fees will be refunded.

D.  Permits, Rental Fees and Labor Fees

    1.  Permits

All groups requesting use of school buildings and grounds must fill out a school use form and be approved by the school principal (as per Section A, Part 4).  Permits which require fees will be issued through the Superintendent’s Office.
    
    2.  Rental Fees

Rental fee schedules are available from the Director of Business and Finance and will be sent to the applicant with their permit application. When rental fees are required, payment must be made at the time the permit is issued.  If payment has not been made prior to the event, the permit will be cancelled.  Rental fees may be waived for PTO's, Booster Clubs, Parent Support Groups, Student Organizations, and Board of Education Employee Groups. Rental fees may also be waived for the Vernon Parks and Recreation Dept. and Vernon-Based Non-Profit Youth Organizations. The Board of Education may consider a 100% waiver or a 50% reduction in rental fees for non-profit organizations that benefit the community.

    3.  Labor Fees

All organizations must pay labor fees (if applicable).  When labor fees are required, a bill will be sent to the permittee and payment is required within two weeks of receipt of that bill.

E.  Procedures for Establishing Fees

At the final Board of Education meeting at the end of each school year, the Board shall review and, if necessary, change the existing schedules for fees relating to the use of school facilities.  An annual schedule of building rental fees, cafeteria worker's fees, custodial fee charges, multiple usage fees, and special personnel fees established by the Board of Education will be available from the office of the Director of Business and Finance.

F.  School Use Activity Fund

The Board of Education will establish a "School Use Activity Fund" for deposit of all rental, personnel, overhead, and fringe benefit payments. All monies received from permittees will be deposited immediately into this special account.
Wage, Social Security, and overhead payments will be paid out of this account by issuing a check for each applicable payroll to the Board of Education General Payroll Account and/or the Vernon Schools Cafeteria Account.  These payments will cover the actual wages and Social Security for the employee or employees covering the event and the clerical overhead expenses.  
Workers Compensation costs, at the rates applicable to each class of employee, will be covered on a monthly basis by forwarding a check from the school use activity fund to the insurance company.  
Any organization violating the Use of School Facilities Policy may be denied future use of the Vernon Public School Facilities.

(Cf.0000 Mission and Function)
(Cf. 0200 Goals)
(Cf. 1324 Soliciting funds from and by Students)
(Cf. 6145 Extracurricular Activities/Equal Access 

Legal Reference:
Connecticut General Statutes
10-239     Use of school facilities for other purposes.
P.A. 97-290  An Act Enhancing Educational Choices and Opportunities
Equal Access Act, 20 U.S.C. ss 4071-4074
Good News Club v. Milford Central School, Sup.Ct., 6-11-01
20 U.S.C. 7905 (Boy Scouts of America Equal Access Act contained in No Child Left Behind Act of 2001)

Reviewed:     May 13, 2024
Revised:        April 26, 2021
                       April 17, 2017
                       June 9, 2014
                       January 24, 2005
                       June 25, 2007
                       February 11, 2008

Community Relations

Smoke Free Environment - Students 1331
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PROHIBITION AGAINST SMOKING

The Vernon Board of Education (the “Board”) prohibits smoking, including smoking using an electronic nicotine delivery system (e.g., e-cigarettes), electronic cannabis delivery system, or vapor product, within any of its schools, including in any area of a school building, including but not limited to any indoor facility owned or leased or contracted for, and utilized by the Board for the provision of routine or regular preschool, kindergarten, elementary, or secondary education or library services to children, or on the grounds of such school, or at any school-sponsored activity.  

The following definitions shall apply to this policy: 

“Any area” shall mean the interior of a school building and the outside area within twenty-five feet of any doorway, operable window or air intake vent of a school building. 

“Cannabis” shall mean marijuana, as defined in Conn. Gen. Stat. § 21a-240. 

“Electronic cannabis delivery system” shall mean an electronic device that may be used to simulate smoking in the delivery of cannabis to a person inhaling the device and includes, but is not limited to, a vaporizer, electronic pipe, electronic hookah and any related device and any cartridge or other component of such device.  

“Electronic nicotine delivery system” shall mean an electronic device used in the delivery of nicotine to a person inhaling from the device and includes, but is not limited to, an electronic cigarette, electronic cigar, electronic cigarillo, electronic pipe or electronic hookah and any related device and any cartridge or other component of such device, including, but not limited to, electronic cigarette liquid or synthetic nicotine.  

“School-sponsored activity” shall mean any activity sponsored, recognized or authorized by the Board and includes activities conducted on or off school property.

“Smoke” or “smoking” shall mean the burning of a lighted cigar, cigarette, pipe or any other similar device, whether containing, wholly or in part, tobacco, cannabis or hemp.

“Vapor product” shall mean any product that employs a heating element, power source, electronic circuit or other electronic, chemical or mechanical means, regardless of shape or size, to produce a vapor that may or may not include nicotine or cannabis and is inhaled by the user of such product.  
 
The Board further prohibits smoking including smoking using an electronic nicotine delivery system (e.g., e-cigarettes), electronic cannabis delivery system, or vapor product on the real property of any administrative office building.  Real property means the land and all temporary and permanent structures comprising the district’s administrative office building(s) and includes, but is not limited to storage facilities and parking lots.

Legal References:
 
    Conn. Gen. Stat. § 10-233a(h)
    Conn. Gen. Stat. § 19a-342
    Conn. Gen. Stat. § 19a-342a
    Conn. Gen. Stat. § 21a-415
    Conn. Gen. Stat. § 53-344b 
    June Special Session, Public Act No. 21-1
    Pro-Children Act of 2001, Pub. L. 107-110, 115 Stat. 1174, 20 U.S.C. § 7183

Revised:    May 13, 2024
                   April 26, 2021
                   April 17, 2017
                   April 27, 2015

Business and Non-Instructional Operations

Hazardous Materials in Schools: Pesticide Application 1332
____________________________________________________________________________________________________________________________________________________

POLICY REGARDING PESTICIDE APPLICATION ON SCHOOL PROPERTY

It is the policy of the Vernon Board of Education to implement an integrated pest management plan to reduce the amounts of pesticides applied in any building, or the grounds of any Vernon public school, by using all available pest control techniques including judicious use of pesticides, when warranted, to maintain a pest population at or below an acceptable level, while decreasing the use of pesticides.  

The decision to apply pesticide in any building, or the grounds of any Vernon public school is dependent on results of periodic monitoring for pest populations to determine if a pest problem exists that exceeds acceptable threshold levels.  

No application of pesticide shall be made in any building, or the grounds of any Vernon public school during regular school hours or during planned activities at any school, except as provided by Connecticut statute or regulation. 

Parents or guardians of children in any school and/or staff members in any school may register for prior notice of pesticide application at their school.  Each school shall maintain a registry of persons requesting such notice, and shall provide notice to registered individuals in accordance with applicable Connecticut statutory and regulatory provisions.  

The Superintendent may direct that an emergency application of a lawn care pesticide be made without prior notice to parents or guardians of children in any school and/or staff members in the event of a threat to human health, subject to applicable Connecticut statutory and regulatory provisions. 

The Superintendent may direct that an emergency application of a pesticide be made during regular school hours or during planned activities at school without prior notice to parents or guardians of children and/or staff members in any school in the event of an immediate threat to human health, subject to applicable Connecticut statutory and regulatory provisions. 

There shall be no application of any lawn care pesticide on the grounds of any school with students in grade eight (8) or lower, except on an emergency basis, subject to applicable Connecticut statutory and regulatory provisions.

Legal References:

Connecticut General Statutes:
§10-231a
§10-231b
§10-231d

Adopted:     June 10, 2024

Community Relations

Access to School Procedures and Materials    1340

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Ideas, operating procedures, records, and publications developed in or for the school system may be made available to outside non-profit or profit organizations for use or distribution when such use or distribution will reflect favorably upon the school system and the community. The information distributed can be limited if it could affect school safety and security. No outside organization shall be granted exclusive access to or control over the material made available to it.
Records containing privileged or confidential information about staff or students will be restricted to the extent permitted by law in the interests of the person or persons involved.
A reasonable charge may be made for copying available records.
(cf. 5125 Student Records)
(cf. 4112.6 Certified Personnel Records)
(cf. 4212.6 Non-Certified Personnel Records)
Legal Reference: Connecticut General Statutes
1-212 Application for copies of public records; Certified copies. Fees.
1-16 Reproductions
1-200 Definitions.
1-210 Access to public records. Exempt records.
1-211 Disclosure of computer-stored public records.
1-213 Agency Administration. Disclosure of personnel, birth, and tax records. Judicial records and proceedings.
1-214 Public Employment contracts as public record. Objection to disclosure of personnel or medical files.
1-215 Record of an arrest as public record.
1-225 Meetings of governmental agencies to be public.
1-226 Recording, broadcasting, or photographing meetings.
1-227 Mailing of notice of meetings to persons filing written request. Fees.
1-206 Denial of access of public records of meetings. Appeals. Notice. Orders. Civil Penalty. Service of process upon commission. Frivolous appeals.
1-240 Penalties.             
10-15b Access of parent or guardians to student's records. Inspection and subpoena of school or student records.
10-154a Professional communication between teacher/ nurse & student. Surrender of physical evidence obtained from students.
10-209 Records not to be public. (medical or psychological examination records)

Policy Revised     May 10, 2021
Policy Reviewed:    April 17, 2017
Policy Revised:    January 27, 2014
 

Community Relations

Awards and Scholarships    
1360

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The Board of Education must approve any recurring financial awards or scholarships originating outside of Vernon Public Schools funds.  The Board of Education reserves the right to accept or reject any proposed award or scholarship fund.  

The Business Office will create a standardized Charter and Scholarship Application that will be completed by anyone wishing to establish a scholarship. The Business Office and School Counseling Departments will work jointly to periodically review and update scholarships to identify inactive or dormant accounts.

The Board has two categories of scholarship funds:  those held by the Board and those held by Benefactors.  Upon filing an initial application, the applicant must state whether the funds will be in the custody of the Board or a Benefactor.  Any funds held by the Board will be deposited and managed by the Director of Business and Finance.

A scholarship will be considered dormant by the Board if no award has been given for the past 4 school years.  Dormant accounts will be consolidated into a scholarship account designated by the Board.  

In the event a scholarship balance falls below the award amount, the District will attempt to contact the individual listed in the Charter to determine the status of the account.  The account can have funds added, the account can be merged into another account or the scholarship can be closed.  In the event the benefactor cannot be contacted and the balance remains below the award amount for 4 years, the account will be consolidated into a master account created by the Board for such purpose.  

Scholarship funds will be disbursed in accordance with the Charter.  Each school Principal or designee will be responsible for establishing scholarship processes in conjunction with the Business Office.

Policy Adopted:     May 23, 2022
 

Community Relations

School System and
Law Enforcement Agency Cooperation    1411

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Schools are responsible for ensuring the safety and protecting the constitutional rights of students and staff during school hours and school sponsored activities.  

The Superintendent of Schools is directed to keep open communication with local law enforcement agencies with the goal to maintain security of the school facilities, the safety of students and staff, and for students to be educated about their legal rights.

A. Events occurring while student or staff are under the jurisdiction of the school system
If police must or are requested to investigate possible criminal acts that may have occurred on school property or while under the jurisdiction of the school district, the following guidelines are to be observed:

 

1. Questioning of a student or staff member in the school or on school premises will be done only in the presence of a designated school official. When possible, the police officer will wear civilian clothing when conducting an interview on school premises.
2. Every reasonable effort will be made to include the parent or guardian of a student in a hearing which involves an allegation of guilt or giving information which could lead to an indictment. The student’s right to remain silent or to speak through an attorney or parent may not be denied.  
3. If an interview of either staff or student is conducted, the designated official of the school will maintain an informal record of the interview showing the time, place, persons attending the interview, and a summary of the discussion and finding.
4. In case of an emergency or potential danger, the schools will fully cooperate with the police.
5. Students are subject to discipline up to and including suspension and expulsion for misconduct and inappropriate behavior which is considered disruptive to the safety and orderly environment of the school or interferes with student learning.

B. Events occurring while the student is not under jurisdiction of the school system
It is the policy of the Vernon Board of Education that students are subject to discipline up to and including suspension and expulsion for misconduct and inappropriate behavior, even if such behavior occurs off school property or during non-school time if the behavior is considered disruptive to the safe and orderly environment of the school or interferes with student learning.

The types of off-school premises misconduct that may result in such discipline include, but are not limited to, the violation of the state criminal statutes.

Police Interviews:

1. Police interviews generally will not take place on school grounds. However, if the police do indicate that an interview on school grounds is necessary, the Board of Education’s guidelines will be consulted. School authorities shall cooperate within the Police requirements of the law.
2. When the interview involves a juvenile, (under the age of 16) the police should arrange to have a parent present. The exceptions to this are when (a) the student is being interviewed as a victim and/or (b) there is an overriding immediate public safety concern. If a juvenile  is being interviewed by the police and the parent/guardian cannot be present, the student may request that a member of the school staff be present.

 C. Extracurricular Activities
Police officials assigned to extracurricular activities shall report to the school administrator to discuss appropriate monitoring procedures.

 D.  Arrest of Students
The decision to call police and request an arrest is within the discretion of the building administrator.  The Principal may request the arrest of a student or there are times in which the police may request to pick up a student due to a warrant being issued for his/her arrest.  The arrested student will be removed from the school in a way that minimizes embarrassment to the student and any disruption of the school routine.
Policy Revised:    May 10, 2021
Policy Reviewed:    April 17, 2017
Policy Revised:    January 27, 2014

Community Relations

School System and Fire Department Cooperation    1412

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The Superintendent of Schools and administrative staff shall:
Establish and maintain relationships with the local Fire Marshal and fire departments
Collaborate with the faculty and fire department to find the best times and programs to integrate fire safety into the school system
Coordinate and supervise planned activities
As necessary or appropriate, administrators shall seek the advice and cooperation of the Fire Marshal and fire department in:
1.  Plan and conduct fire drills
2.  Educate about fire prevention and First Aid Safety
3.  Conform to state and local fire codes

(cf. 6114  Emergencies and Disaster Preparedness)

Policy Revised:    May 10, 2021
Policy Revised:    April 17, 2017
Policy Reviewed:    January 27, 2014
 

Community Relations

School System and Fiscal Authority Cooperation    1416

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The Board of Education believes that it has an obligation to follow the town charter at all stages of the budgeting process in order to develop an understanding of the needs of the schools and the students, which will work for the betterment of education in our community.   The Board works with the appropriate town fiscal authority during the process in order to balance resources with the needs of the students. 

Legal Reference:
Connecticut General Statutes
10-153d Meeting between Board of Education and fiscal authority required. Duty to negotiate.

Policy Revised:    May 10, 2021
                April 17, 2017
Policy Reviewed:    January 27, 2014
 

Community Relations

School System Cooperation with
Area, State, Regional, and National Associations    1500

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Membership in recognized associations such as the Connecticut Association of Boards of Education may be maintained by the schools for several reasons, including:
In-service education benefits to staff and Board of Education members from professional meetings, conferences, clinics, and conventions
Access to the communication media of such associations, such as newsletters, periodicals, and advisory services
Representation in legislative and other actions affecting education in general and our public schools in particular.
The Board of Education shall review memberships annually through its budget deliberations. If such memberships are approved, budgets shall include in appropriate accounts funding for such memberships or learning activities.

Policy Revised:    May 10, 2021
Policy Reviewed:    April 17, 2017
            January 27, 2014

 

Community Relations

School System Cooperation with Area, State, Regional, and National Associations 1500

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Membership in recognized associations such as the Connecticut Association of Boards of Education may be maintained by the schools for several reasons, including:

1. In-service education benefits to staff and Board of Education from participation in meetings, conferences, clinics, and conventions.

2. Access to the communication media of such associations, such as newsletters, periodicals, and advisory services.

3. Representation in actions affecting education in general and the public schools in particular.

The Board of Education shall review memberships annually through its budget deliberations. If such memberships are approved, budgets shall include in appropriate accounts funding for such memberships.

Policy Reviewed: April 17, 2017

January 27, 2014